Community Special Events and Farmers’ Markets: Vendor Application

Each food vendor must submit a completed application form to Durham Region Health Department at least 30 days prior to the event and applications must be approved prior to attendance at events. Events must comply with applicable sections of the Food Premises Regulation 493/17, under the Health Protection and Promotion Act, R.S.O., 1990 as amended.

Note: Failure to receive prior approval may result in closure of premises, or other legal action if inspection reveals significant public health concerns.

Instructions

1. Complete this online application form and submit to the Health Department OR download and complete the PDF application if you prefer to mail or fax your application to the Health Department.
2. Attach any additional information with your application (e.g., recent inspection report and rental agreement if you are renting a kitchen and a layout of your temporary food premises/farm vendor booth).
3. A public health inspector will be in contact within ten (10) business days to review your submission and schedule an inspection.
4. Ensure you click the blue "submit" button at the bottom of the form to send your completed application to us. Please wait until you have your unique reference number before closing the tab in your browser.

By submitting this form you acknowledge and understand:

• You will be contacted by us by email or phone to process your application.
• You understand how the information provided in this form will be collected, used, and disclosed by the Health Department.
• We take steps to protect the privacy and security of emails; however, emails are not always secure, and we cannot guarantee the security of any messages sent or received. Any personal information provided over email will only be used to respond to your message and/or to provide you with the requested information.
• You may withdraw consent to the use of email at any time by contacting us.
• Do not use email for emergency or urgent health care matters.

Vendor information

Event/market information

Applying for multiple events: If you are serving the same food items for multiple events in the same calendar year, you can add each event to your application by clicking the "Add another event/market" button in the section below. If the food served/sold at an event will be different, please submit a new application with the food details and associated source information.

Food preparation

Food suppliers

E.g.: grocery stores, food distributers, etc.

Note: Please add only one supplier for each text area. To add additional suppliers, please use the "Add another supplier" button.

Menu items/farm products

Note: Please add only one menu type/item for each text area. To add additional items, please use the "Add another menu item/farm product" button.

Food storage and transportation

Water source and waste disposal

Potable water source

Note: All water supply lines must be made of food-grade material.

Wastewater and garbage disposal

Hand hygiene and utensil washing

Separate handwashing basin

Note: It is recommended to have sanitizer test strips for sanitizer solutions containing chlorine (bleach), quaternary ammonium, or iodine. Any other sanitizing agents must have a test strip to determine the concentration of the sanitizer.

Upload layout files

The following details should be included in your uploaded layout files for your temporary food premises/farm vendor booth:

• Handwashing station with dispensed soap and paper towel
• Two/three-compartment sink
• Adequate refrigeration (method of refrigeration)
• Food preparation area (e.g.: tables, counters, grills/over, etc)
• Food storage area
• Garbage receptables, wastewater container

You can upload a maximum of 1 layout documents per form submission. Our application system is unable to process/accept files larger than 6MB. If the file you are attempting to send us is greater than 6MB, you will need to reduce the file size prior to uploading it through our online form.

If you need to provide us with additional files or your file is too large to upload, you will have an opportunity to provide these after you have submitted this form and a public health inspector contacts you to discuss your application.

Requirements for community special events

Please read the requirements for community special events information and acknowledge that you understand the requirements for food vendors at special events/farmers’ markets and have provided the information to all food handlers.

Information on this form is collected and used under the authority of the Health Protection and Promotion Act, R.S.O. 1990, cH.7., s.5 and its Regulations. The information is collected and used for processing your application for a new community special event or farmers’ market; to ensure compliance with legal and/or regulatory requirements; for preventing, eliminating and/or decreasing the effects of a health hazard; and, for planning, providing, and evaluating services provided by Health Department staff for promoting health and protection. Questions about this collection and use of information should be addressed to Durham Region Health Department, Manager, Health Information, Privacy and Security at 605 Rossland Rd E., P.O. Box 730, Whitby, ON L1N 0B2, 905-668-7711.